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A Uniform Policy - The How and The Why

A Uniform Policy - The How and The Why

A Uniform Policy - The How and the Why

A uniform policy will ensure your investment in time and money has not gone to waste.  We see many companies put so much energy into creating their team uniform, and placing their first round of orders only to see it slowly fall by the wayside.  A uniform policy is the only way to ensure long term success.  For some companies their policy is very strict and for others there are elements of it that are strict and the rest a bit more relaxed.

 Whatever your approach, be sure to have it documented and distributed internally.  And if a uniform is not for your business, consider writing a ‘dress’ code policy.  That will ensure staff are dressing appropriately for your industry.

 Below is a template we’ve put together that may help you prepare your uniform policy.

Uniform Policy Template

Introduction (an example below)

We love our brand and what it represents and have implemented a unique uniform range to complement our brand.  The uniform was designed with our team in mind.  We hope you love wearing it and find it to be comfortable and easy to wear.  With wearing a uniform comes some rules. This document outlines the expectations around wearing the uniform and other personal care elements.

The Purpose of the Uniform

In this section outline the purpose of the uniform, and why the company has invested in a company branded uniform

Our Uniform Policy

Use this section to describe who wears the uniform and what items they are to wear and what days of the week it’s to be worn.  What happens if they turn up to work without a uniform?  And who owns the uniforms (are they bought by staff or on loan from the company)?

Uniform Items

List all the uniform items available and which options staff have.  For some companies, certain divisions may have different items.  In this section also discuss what their annual entitlement is, how pays for them and the payment methods available.

Ordering Garments

List the process on how to place uniform orders – this will be for new and existing staff.  Talk about how long they will take to arrive from order being placed, how they get fitted, and who they give their order form to.


List what type of jewellery can be worn, including body piercing.


Detail how you expect hair to be worn. Eg, tied up or can it be worn down.  This is particularly important for businesses that are in the food and beverage industry.


What is your policy on tattoos?  Be clear on what is and isn’t suitable.


Specify the type of footwear allowed. Closed or open shoes, and the colour and style of shoes.

Pregnant Employees

Make sure there is a policy for pregnant staff.  What garments are suitable for pregnant women and what alternatives are available for them.

Returning Uniforms

List whether you have a return policy.  If staff pay for their uniforms can they sell them back when the resign? And if they are given uniforms for free who do they return them to when the finish up?

Non Uniform Items

If your uniform doesn’t include all clothing items, be sure to advise what items are acceptable. For example, if your uniform consists of a shirt only then outline which style and colour bottoms are to be worn, and what jacket and knits are allowed.

Download your FREE uniform policy template HERE!



Tags: Uniform Policy, Uniform Policy Template, Corporate Uniform

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